How to Add Your Gmail Account to Outlook 2013 and 2016 Using IMAP

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How to Add Your Gmail Account to Outlook 2013 and 2016 Using IMAP

If you use Outlook to check and manage your email, you can easily use it to check your Gmail account as well. You can set up your Gmail account to allow you to synchronize email across multiple machines using email clients instead of a browser.

We will show you how to use IMAP in your Gmail account so you can synchronize your Gmail account across multiple machines, and then how to add your Gmail account to Outlook 2013 or 2016.

To setup your Gmail account to use IMAP, sign in to your Gmail account and go to Mail.

Click the Settings button in the upper, right corner of the window and select Settings from the drop-down menu.

On the Settings screen, click Forwarding and POP/IMAP.

Scroll down to the IMAP Access section and select Enable IMAP.

Click Save Changes at the bottom of the screen.

Close your browser and open Outlook. To begin adding your Gmail account, click the File tab.

On the Account Information screen, click Add Account.

On the Add Account dialog box, you can choose the E-mail Account option which automatically sets up your Gmail account in Outlook. To do this, enter your name, email address, and the password for your Gmail account twice. Click Next.

The progress of the setup displays. The automatic process may or may not work.

If the automatic process fails, select Manual setup or additional server types, instead of E-mail Account, and click Next.

On the Choose Service screen, select POP or IMAP and click Next.

On the POP and IMAP Account Settings enter the User, Server, and Logon Information. For the Server Information, select IMAP from the Account Type drop-down list and enter the following for the incoming and outgoing server information:

• Incoming mail server: imap.googlemail.com
• Outgoing mail server (SMTP): smtp.googlemail.com

Make sure you enter your full email address for the User Name and select Remember password if you want Outlook to automatically log you in when checking email. Click More Settings.

On the Internet E-mail Settings dialog box, click the Outgoing Server tab. Select the My outgoing server (SMTP) requires authentication and make sure the Use same settings as my incoming mail server option is selected.

While still in the Internet E-mail Settings dialog box, click the Advanced tab. Enter the following information:

• Incoming server: 993
• Incoming server encrypted connection: SSL
• Outgoing server encrypted connection TLS
• Outgoing server: 587

NOTE: You need to select the type of encrypted connection for the outgoing server before entering 587 for the Outgoing server (SMTP) port number. If you enter the port number first, the port number will revert back to port 25 when you change the type of encrypted connection.

Click OK to accept your changes and close the Internet E-mail Settings dialog box.

Click Next.

Outlook tests the accounts settings by logging into the incoming mail server and sending a test email message. When the test is finished, click Close.

You should see a screen saying “You’re all set!”. Click Finish.

Your Gmail address displays in the account list on the left with any other email addresses you have added to Outlook. Click the Inbox to see what’s in your Inbox in your Gmail account.

Because you’re using IMAP in your Gmail account and you used IMAP to add the account to Outlook, the messages and folders in Outlook reflect what’s in your Gmail account. Any changes you make to folders and any time you move email messages among folders in Outlook, the same changes are made in your Gmail account, as you will see when you log into your Gmail account in a browser. This works the other way as well. Any changes you make to the structure of your account (folders, etc.) in a browser will be reflected the next time you log into your Gmail account in Outlook.

Outlook's Conversation View isn't working

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 मै काशिम टेक्निकल सपोर्ट इंजीनियर, अपने साइट में हार्दिक स्वागत करता हु। 
मेरा पेज अगर अच्छा लगे तो तो इसे सब्सक्राइब और शेयर जरूर करे। धन्यवाद। ।

Below are some common questions about Outlook's conversation view.

Two separate conversation threads happen to have the exact same subject because they were originally produced by an automated system that gives all e-mails the exact same subject line. How can I tell Outlook they are unrelated?

Short answer: You can't.

Long answer:
This should only happen with an Exchange Server 2003 or Exchange Server 2007 mailbox. Messages retrieved using POP3, IMAP, or using Outlook Connector/EAS, or received by Exchange 2010 or 2013 servers should be organized as separate conversations even though the subject is identical.

Somebody doesn't reply to an e-mail in a conversation, but rather creates a new e-mail with a new subject. How can I tell Outlook this new thread is part of the same conversation?

Sorry, you can't add messages to a conversation.

Somebody uses an e-mail in a particular conversation to start a new topic or refer to an existing topic that is unrelated to the current conversation. How can I tell Outlook this needs to be in it's own conversation thread?

Unfortunately, you can't remove messages from conversations either. Outlook's POP, IMAP, Outlook Connector/EAS message transport and Exchange Server 2010/2013 add a conversation property to the message when messages arrive and uses this value to group messages by conversation. When the conversation property isn't available (in Exchange 2003/2007), Outlook uses the Subject field.

Show as Conversations options

To enable or disable Show Conversations, switch to the View tab and check or uncheck the Show Conversations option. Expand Conversation Settings to fine-tune the conversation display.



Show as conversations is only available when you group by date. If it's grayed out, you need to switch to the Date grouping. When Show as conversations is enabled, the Date group is labeled Date (Conversations).
In the Arrangement group select Date. A dialog box will open, asking if you want to arrange by conversation in all folders or this folder only, as well as an option to cancel. This dialog box comes up each time you enable or disable Show as Conversations.

CompanionLink: Your Data on Your Device.
Contacts. Calendar. Tasks. Memos.

When you upgrade from an old version of Outlook, Upgrade to Conversations is set automatically during the first run process after upgrading, but administrators can use group policy to block the use of conversations.
HKEY_CURRENT_USER\Software\Policies\Microsoft\office\14.0\Outlook\Setup\
DWORD: UpgradeToConversations
Data Value: 1 (use conversations) or 0 (don't use)
If your computer doesn't use group policy, check the UpgradeToConversations value under the Outlook key atHKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Outlook\Setup
DWORD: UpgradeToConversations
Data Value: 1 (use conversations) or 0 (don't use)

10 tips for troubleshooting Outlook problems

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 मै काशिम टेक्निकल सपोर्ट इंजीनियर, अपने साइट में हार्दिक स्वागत करता हु। 
मेरा पेज अगर अच्छा लगे तो तो इसे सब्सक्राइब और शेयर जरूर करे। धन्यवाद। ।

आइये हम जानते है की 10 tips for troubleshooting Microsoft Outlook problems......

Outlook is currently the de facto standard email/calendaring client in the business world. Generally speaking, it works like a champ. But there are times when Outlook goes down in a ball of flames. When that happens, if you don't have a bevy of tricks to pull out of your pocket, you might find yourself in a world of pain.
But troubleshooting Outlook doesn't have to be a nightmare. In fact, you can almost script out the troubleshooting process with these 10 handy tips.

1: Scan PST

Those PST files will inevitably develop errors. When they do, they can prevent Outlook from working properly. When Outlook is starting to fuss, one of the first things I do is run scanpst.exe against each PST file used within Outlook. But be warned: Scan PST can take some time to run. It has to back up your data file, scan for errors, and repair any errors found. If the data file is large, this process can take quite some time. To run Scan PST, you'll need to locate the scanpst.exe executable. (Its location will depend upon the version of Windows being used.)

2: Archive

Although not really a troubleshooting tip per se, there are times when a PST file will grow so large it causes problems with Outlook. Instead of letting that PST continue to get unwieldy, it's best to set up archiving. When the data file has reached the excess of users' allocated space, I always encourage them to archive by year. This method ensures that they will be archiving the largest amount of data to their local directory (thereby clearing up space on the server). This will also shrink the PST and alleviate issues associated with a too-large PST. After this is done, I recommend running Scan PST.

3: Rename OST

If users take advantage of a locally cached data file, sometimes renaming their current OST file is enough to resolve plenty of issues. Just close Outlook, open the folder that houses their data files, make sure you can see extension names, and change the .ost extension to something like .old. The next time Outlook opens, it will rebuild that .ost file and Outlook should be good as new.

4: Delete/rebuild profile

When all else fails (just shy of an uninstall/reinstall), delete the Outlook profile. Now you need to use caution with this. If Outlook is working with a POP account, the current Inbox (and calendars, etc.) will need to be exported as a data file (which can then be reimported after the POP account is re-created). If Outlook is connecting to either an Exchange server or IMAP account, this process is just a matter of deleting the profile and re-adding it. To do this, open the Control Panel, go to Mail | Profiles, and delete the profile.

5: Disable add-ons

The more add-ons that are connected to Outlook, the slower it becomes. If you have any doubt, start Outlook in safe mode (issue the command outlook.exe /safe) and see how much faster (and smoother) Outlook runs. If you find this to be the case, go into the Trust center, disable suspect add-ons, and restart Outlook normally. You'll know when you've found the culprit, as Outlook should run normally. This is a tedious exercise, but one that will generally bear fruit.

6: Disable virus scan

Many antivirus tools have an Outlook connector that scans emails as they come and go from a system. In some cases, this can slow Outlook to a crawl. If you're unsure where an Outlook issue is stemming from, temporarily disable the antivirus Outlook connection to see whether that solves the issue. If it does, you might need to update the antivirus software to fix the problem. Just remember, if you leave that connection broken, Outlook will be vulnerable.

7: Run in safe mode

As I mentioned before, running outlook in safe mode is a good way to troubleshoot. The one caveat is that a number of features will not work. This obviously means that running in safe mode is not a solution for a problem — just a way to help debug it. Sometimes, just the act of running Outlook in safe mode will resolve the problem at hand.

8: Run with resetnav

When you issue the command outlook.exe /resetnavpane, you reset all customizations to Outlook's navigation pane (the left pane, with the folder hierarchy and app buttons). This is necessary when users have done something to the navigation pane (something they don't remember doing) that causes Outlook to malfunction or have problems starting. Note that users will lose any customizations that have made to the navigation pane.

9: Migrate PSTs from the server

I've seen this happen so often. A user will have unusually large PST files (especially archives) housed on a shared (or redirected) drive on a server. Those files are best served from the local drive. If you have more than one PST file having to connect to a remote location, chances are Outlook is going to bog down. Move those archives to the C drive of the local machine to improve performance.

10: Adjust calendar permissions

If someone sends an invitation for others to use his or her calendar, but they can't make or edit appointments, you need to change their permissions. Open the calendar in Outlook, right-click the shared calendar, click Properties, and then go to the Permissions tab. There, you can add users to the calendar and give them specific permissions that will allow them to do anything from reading to owning the calendar.

How to manage .pst files in Microsoft Outlook

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 मै काशिम टेक्निकल सपोर्ट इंजीनियर, अपने साइट में हार्दिक स्वागत करता हु। 
मेरा पेज अगर अच्छा लगे तो तो इसे सब्सक्राइब और शेयर जरूर करे। धन्यवाद। ।

आइये हम जानते है की Microsoft Outlook के .pst  फाइल को कैसे मैनेज करे।  

How to make a backup copy of a .pst file

If you do not use Outlook with Microsoft Exchange Server, Outlook stores all its data in a .pst file. You can use the backup copy to restore your Outlook data if the original .pst file is damaged or lost. This section explains how to create a copy of your whole .pst file, with all the default items in the file. Follow these steps to back up the whole .pst file:

1. Close any messaging programs such as Outlook, Microsoft Exchange, or Microsoft Windows Messaging.
2. Click Start, and then click Run. Copy and paste (or type) the following command in the Open box, and then press ENTER:
   control panel
   Control Panel opens.
   
   Note If you see the Pick a category screen, click User Accounts, and then go to step 3.
3. Double-click the Mail icon.
4. Click Show Profiles.
5. Click the appropriate profile, and then click Properties.
6. Click Data Files.
7. Under Name, click the Personal Folders Service that you want to back up. By default, this service is called Personal Folders. However, it may be named something else.
   
   Note If you have more than one Personal Folders Service in your profile, you must back up each set of .pst files separately.
   
   If there are no entries called Personal Folders and you have not yet stored any information such as messages, contacts, or appointments in Outlook, you probably have not yet enabled the Personal Folders Service. Go to the "References" section for information about how to create a .pst file.
   
   If you have no Personal Folders Services in your profile and you can store information such as messages, contacts, or appointments in Outlook, your information is probably being stored in a mailbox on an Exchange Server. Try using the instructions in the "How to back up .pst file data that is located on a Microsoft Exchange Server" section.
8. Click Settings, and then note the path and file name that appears.
   
   Note Because the .pst file contains all data that is stored in the MAPI folders that Outlook uses, the file can be very large. To reduce the size of the .pst file, click Compact Now in the Settings window.
9. Close all the Properties windows.
10. Use Windows Explorer or My Computer to copy the file that you noted in step 8. You can copy the file to another location on the hard disk drive or to any kind of removable storage media, such as a floppy disk, a CD-ROM, a portable hard disk drive, a magnetic tape cassette, or any other storage device.

    How to back up .pst file data that is located on a Microsoft Exchange Server

    To know how to back up your data if you use Outlook with a Microsoft Exchange Server, you have to know where the data is stored. The default delivery and storage location for Outlook data is the Exchange Server mailbox. The Exchange Server administrator usually handles backups of the mailboxes on the server. However, some Exchange Server administrators store Outlook data in a .pst file on your hard disk drive.
    
    Follow these steps to see where Outlook is currently storing your data:

    In Outlook 2010:

    1. Click the File tab on the Outlook ribbon.
    2. In the Info category, click the Account Settings button, and then click Account Settings.
    3. In the Account Settings window, click the Data Files tab.
       
       If the Location field contains the word "Online" or a path to a file that has the file name extension .ost, Outlook stores data in folders on the Exchange Server. Contact the Exchange Server administrator for more information about how backups are handled.
       
       If the Location field contains a path to a file that has the file name extension .pst, Outlook stores new messages, contacts, appointments, and other data in a .pst file on your hard disk. To back up the data, go to the "How to make a backup copy of a .pst file" section.

    In Outlook 2007:

    1. On the Tools menu, click Options, click the Mail Setup tab, and then click E-mail Accounts.
    2. In the Account Settings window, click the Data Files tab.
       
       If the Name field contains the word "Mailbox" followed by an e-mail name, Outlook stores data in folders on the Exchange Server. Contact the Exchange Server administrator for more information about how backups are handled.
       
       If the field contains the words "Personal Folder" or the name of a set of personal folders or .pst files, Outlook stores new messages, contacts, appointments, and other data in a .pst file on your hard disk. To back up the data, go to the "How to make a backup copy of a .pst file" section.

    In an earlier version of Outlook:

    1. On the Tools menu, click E-mail Accounts.
       
       Note This option might be unavailable on some networks. The network administrator might have removed this option to protect the account information. If you do not see the Email Accounts option, contact the network administrator for help.
    2. Click View or Change Existing Email Accounts, and then click Next.
    3. Look at the Deliver new e-mail to the following location option. If the option contains the word "Mailbox" followed by an e-mail name, Outlook stores data in folders on the Exchange Server. Contact the Exchange Server administrator for more information about how backups are handled.
       
       If the field contains the words "Personal Folder" or the name of a set of personal folders or .pst files, Outlook stores new messages, contacts, appointments, and other data in a .pst file on your hard disk. To back up the data, go to the "How to make a backup copy of a .pst file" section.

    How to export .pst file data

    If you want to back up only some of your Outlook data, you can create a new backup .pst file of only the data that you want to save. This is also known as exporting .pst file data. For example, you might want to use this section if you have important information in only some folders and you have other, less important items in much larger folders. You can export only the important folders or contacts and omit folders like Sent Mail.

    In Outlook 2010:

    Follow these steps to export a specific folder:
    1. Click the File tab.
    2. In the Outlook Options window, click Advanced.
    3. Click Export.
    4. In the Import and Export Wizard, click Export to a file, and then click Next.
    5. Click Outlook Data File (.pst), and then click Next.
    6. Select the folder to export, and then click Next.
    7. Click Browse, and then select the location where you want the new .pst file to be saved.
    8. In the File Name box, type the name that you want to use for the new .pst file, and then click OK.
    9. Click Finish.

    In an earlier version of Outlook:

    1. Open Outlook.
    2. On the File menu, click Import And Export. If the menu item is not available, move your pointer over the chevrons at the bottom of the menu, and then click Import and Export.
    3. Click Export To File, and then click Next.
    4. Click Personal Folder File (.pst), and then click Next.
    5. Click the folder to which you want to export the .pst file, and then click Next.
    6. Click Browse, and then select the location where you want the new .pst file to be saved.
    7. In the File Name box, type the name that you want to use for the new .pst file, and then click OK.
    8. Click Finish.
    Note Folder design properties include permissions, filters, description, forms, and views. If you export items from one .pst file to another, no folder design properties are maintained.

    How to import .pst file data into Outlook

    You can use the backup copy of your .pst file to restore your Outlook data if the original .pst file is damaged or lost. Everything that is saved in the .pst file is returned to Outlook.

    In Outlook 2010:

    Follow these steps to restore, or import, your data into Outlook:
    1. Click the File tab.
    2. In the Open category, click Import.
    3. In the Import and Export Wizard, click Import from another program or file, and then click Next.
    4. Click Outlook Data File (.pst), and then click Next.
    5. Type the path and the name of the .pst file that you want to import, or click Browse to choose the file to import.
       
       Note Under Options, it is recommended that you click Do not import duplicates, unless you want the imported information to replace or duplicate items that are already in Outlook.
    6. Click Next.
    7. Select the folder that you want to import. To import everything in the .pst file, select the top of the hierarchy.
       
       Note The top folder (usually Personal Folders, Outlook Data File or your email address) is selected automatically. Include subfolders is selected by default. All folders under the folder selected will be imported
    8. Click Finish.

    In earlier versions of Outlook:

    Follow these steps to restore, or import, your data into Outlook:
    1. If the .pst file that you want to import is stored on a removable device, such as a floppy disk, a portable hard disk drive, a CD-ROM, a magnetic tape cassette, or any other storage medium, insert or connect the storage device, and then copy the .pst file to the hard disk drive of the computer.
       
       When you copy the .pst file, make sure that the Read-Only attribute is not selected. If this attribute is selected, you might receive the following error message:
       The specified device, file, or path could not be accessed. It may have been deleted, it may be in use, you may be experiencing network problems, or you may not have sufficient permission to access it. Close any application using this file and try again.
       If you receive this error message, clear the Read-Only attribute, and then copy the file again.
    2. Open Outlook.
    3. On the File menu, click Import And Export. If the command is not available, move the pointer over the chevrons at the bottom of the menu, and then click Import and Export.
    4. Click Import from another program or file, and then click Next.
    5. Click Personal Folder File (.pst), and then click Next.
    6. Type the path and the name of the .pst file that you want to import, and then click Next.
    7. Select the folder that you want to import. To import everything in the .pst file, select the top of the hierarchy.
    8. Click Finish.

    How to transfer Outlook data from one computer to another computer

    You cannot share or synchronize .pst files between one computer and another computer. However, you can still transfer Outlook data from one computer to another computer.
    
    Use the instructions in the "How to make a backup copy of a .pst file" section to copy the .pst file to a CD or DVD-ROM or other portable media, or copy the file to another computer over a LAN/WAN link.
    
    Note Connecting to .pst files over LAN/WAN links is not supported, and problems connecting to .pst files over such links can occur. See the following article for more information:297019 Personal folder files are unsupported over a LAN or over a WAN link
    
    You might also want to create a new, secondary .pst file that is intended for transferring data only. Save the data that you want to transfer in this new .pst file and omit any data that you do not want to transfer. If you need to make a secondary .pst file to store data for transfer between two different computers, or for backup purposes, use the following steps.

    In Outlook 2010:

    1. Click the File tab.
    2. In the Info category, click the Account Settings button, and then click Account Settings.
    3. In the Account Settings window, click the Data Files tab.
    4. Click Add, click Outlook data file (.pst), and then click OK.
    5. Type a unique name for the new .pst file. For example, type Transfer.pst, and then click OK.
    6. Close Outlook.

    In earlier versions of Outlook:

    1. On the File menu, point to New, and then click Outlook Data File.
    2. Type a unique name for the new .pst file. For example, type Transfer.pst, and then click OK.
    3. Type a display name for the Personal Folders file, and then click OK.
    4. Close Outlook.
    Follow these steps to copy an existing .pst file:
    1. Use the instructions in the "How to make a backup copy of a .pst file" section to make a backup copy of the .pst file that you want to transfer. Make sure that you copy the backup .pst file to a CD-ROM or to another kind of removable media.
    2. Copy the backup .pst file from the removable media to the second computer.
    3. Follow the steps in the "How to import .pst file data into Outlook" section to import the .pst file data into Outlook on the second computer.

    How to back up Personal Address Books

    Your Personal Address Book might contain e-mail addresses and contact information that is not included in an Outlook Address Book or contact list. The Outlook Address Book can be kept either in an Exchange Server mailbox or in a .pst file. However, the Personal Address Book creates a separate file that is stored on your hard disk drive. To make sure that this address book is backed up, you must include any files that have the .pab extension in your backup process.
    
    Follow these steps to locate your Personal Address Book file:
    1. If you are running Windows Vista: Click Start.
       
       If you are running Windows XP: Click Start, and then click Search.
       
       If you are running Windows 95 or Windows 98: Click Start, point to Find, and then click Files or Folders.
       
       If you are running Windows 2000 or Windows Millennium Edition (Me): Click Start, point to Search, and then click For Files or Folders.
    2. Type *.pab, and then press ENTER or click Find Now.
       
       Note the location of the .pab file. Use My Computer or Windows Explorer to copy the .pab file to the same folder or storage medium that contains the backup of the .pst file.
    You can use this backup to restore your Personal Address Book to your computer or to transfer it to another computer. Follow these steps to restore the Personal Address Book:
    1. Close any messaging programs, such as Outlook, Microsoft Exchange, or Windows Messaging.
    2. Click Start, and then click Run. Copy and paste (or type) the following command in the Open box, and then press ENTER:
       control panel
       Control Panel opens.
       
       Note If you see the Pick a category screen, click User Accounts.
    3. Double-click the Mail icon.
    4. Click Show Profiles.
    5. Click the appropriate profile, and then click Properties.
    6. Click Email Accounts.
    7. Click Add a New Directory or Address Book, and then click Next
    8. Click Additional Address Books, and then click Next.
    9. Click Personal Address Book, and then click Next.
    10. Type the path and the name of the Personal Address Book file that you want to restore, click Apply, and then click OK.
    11. Click Close, and click then OK.
    Note The Outlook Address Book is a service that the profile uses to make it easier to use a Contacts folder in a Mailbox, Personal Folder File, or Public Folder as an e-mail address book. The Outlook Address Book itself contains no data that has to be saved.

    How to use the Personal Folder Backup utility to automate the backup of .pst files

    Microsoft has released a utility to automate the backup of your personal folders (.pst) file. To download the utility, visit the following Microsoft Web site:
    http://www.microsoft.com/downloads/details.aspx?FamilyId=8B081F3A-B7D0-4B16-B8AF-5A6322F4FD01&displaylang=en
    For more information about the Personal Folder Backup utility, click the following article number to view the article in the Microsoft Knowledge Base:
    238782 How to automatically backup your personal folders file
    Note In Microsoft Outlook 2010, the Personal Folders backup add-in is disabled by default. For more information, click the following article number to view the article in the Microsoft Knowledge Base:
    2030523 How to enable Personal Folders Backup add-in to work with Outlook 2010

    How to back up Outlook settings files

    
    If you have customized settings, such as toolbar settings and Favorites, that you want to replicate on another computer or restore to your computer, you might want to include the following files in your backup:
    • Outcmd.dat: This file stores toolbar and menu settings.
    • ProfileName.fav: This is your Favorites file, which includes the settings for the Outlook bar (only applies to Outlook 2002 and older versions).
    • ProfileName.xml: This file stores the Navigation Pane preferences (only applies to Outlook 2003 and newer versions).
    • ProfileName.nk2: This file stores the Nicknames for AutoComplete.
    • Signature files: Each signature has its own file and uses the same name as the signature that you used when you created it. For example, if you create a signature named MySig, the following files are created in the Signatures folder:
      • MySig.htm: This file stores the HTML Auto signature.
      • MySig.rtf: This file stores the Microsoft Outlook Rich Text Format (RTF) Auto signature.
      • MySig.txt: This file stores the plain text format Auto signature.
      The location of the signature files depends on the version of Windows that you are running. Use this list to find the appropriate location:
      • Windows Vista or Windows 7: Drive\users\Username\appdata, where Drive represents the drive that Outlook was installed to and Username represents the user name that Outlook was installed under.
      • Windows XP or Windows 2000: Drive\Documents and Settings\Username\Local Settings\Application Data\Microsoft\Outlook, where Drive represents the drive that Outlook was installed to and Username represents the user name that Outlook was installed under.
      • Windows 98 or Windows Me: Drive\Windows\Local Settings\Application Data, where Drive represents the drive that Outlook was installed to.
    Note If you use Microsoft Word as your e-mail editor, signatures are stored in the Normal.dot file as AutoText entries. You should back up this file also.

    How to find a .pst file

    If you do not know where an old or existing .pst file resides on your computer and you want to add this .pst file to your Outlook profile, this section explains how to search for the .pst file and then add it to your Outlook profile.
    
    To search for the .pst file, follow these steps:
    1. To search for the .pst files:
       • If you are running Windows Vista: Click Start, and then click Computer. Locate the search window in the top-right corner.
       • If you are running Windows XP: Click Start, and then click Search.
       • If you are running Windows 95 or Windows 98: Click Start, point to Find, and then click Files or Folders.
       • If you are running Windows 2000 or Microsoft Windows Millennium Edition: Click Start, point to Search, and then click For Files or Folders.
    2. Type *.pst, and then press Enter or click Find Now. Locate the desired .pst file you want to add to Outlook. Record the location of the .pst file.
    3. Close the search window and start Outlook.
       • If you are running Outlook 2010, click the File tab, and then click Account Settings in the Info category. Click Account Settings again, and then click the Data Files tab in the window that appears.
       • If you are running Outlook 2007 or earlier, click the File menu, and then select Data File Management.
    4. Click the Add button, and then choose the correct type of .pst file to add. If your .pst file was created in Outlook 2007, choose Office Outlook Personal Folders File (.pst). If your .pst file was created in an older version of Outlook, such as Outlook 97, 2000, or XP, choose Outlook 97-2002 Personal Folders File (.pst).
    5. Navigate to the location of the desired .pst file that you found during your search above. Select the .pst file, and then click OK.
    6. Type a custom name for the .pst file or accept the default name. Click OK. Click Close to exit the current window.
    Outlook now displays that .pst file in the Outlook folder list.